Management and Administrative Support
Personnel support from the original grant funded only a small portion of an administrator to help
with the travel arrangements for the WINS participants. As currently structured, program funds
only cover administrative functions for supporting the travel logistics for the WINS awardees,
but not other management or administrative functions. In 2019, we tracked the level of volunteer
support associated with the program as well as surveyed the management team at the end of the
SC19 activities. In summary support included:
●A dedicated team of program managers supported by their home organizations, Marla
Meehl/UCAR, Wendy Huntoon/KINBER, Lauren Rotman/ESnet, Jason Zurawski/ESnet,
Kate Mace/ESnet, Kate Robinson/ESnet, Soledad Toledano/NERSC, (and year one Mary
Hester/former ESnet), who support all critical functions of the program.
●A dedicated volunteer selection committee that reviews the applications and meets
virtually to discuss then recommend a final set of WINS participants.
●Dedicated SCinet mentors who, in addition to their volunteer activities for SCinet, take
on the role of working with and mentoring one-on-one each of the WINS participants.
●SC and SCinet support for including the WINS participants in the appropriate SCinet
team along with coordination with the WINS management and support team.
●Vendor support including support for the annual WINS luncheon during SC to introduce
the WINS participants to others in the community.
●Research and Education Network (REN), Quilt and Internet2 support including providing
professional development and presentation opportunities at regional and national
meetings as well as travel support to attend the meetings.
●Administrative support for WINS functions such as calls, award lunch, metrics, budget,
and web page management.
The WINS management team indicated the WINS management team members collectively
provide up to 100 hours per month (1200 hours per year - approximately a .6 FTE) in project
support, not including any time dedicated to SC specific functions. Primary functions cited in the
survey include: management, administration, application review process coordination, and
metrics collection and analysis. Additional responsibilities include: support during SCinet itself,
mentoring WINS awardees, and vendor interaction, along with outreach and communications
activities including regular presentations at conferences and workshops. These team hours did
not include the time in support of SCinet and the Supercomputing Conference itself.
The success of the program depends on at least one member of the WINS management team
being an active participant in SCinet. This person serves not only as a liaison with SCinet and SC
Committee management, helping to select and coordinate the SCinet teams and mentors for the
program, but also acts as “boots-on-the-ground” to be an easily accessible resource to the
10